NPIsign
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HCP attendee capture for life-science sales teams
From sign-in sheet to Concur attendee import in minutes.
Photograph the sheet, pass a tablet around, or upload a list. NPIsign looks every attendee up in the national provider registry and hands you an import file in your own Concur template, with NPI, state license, specialty and practice address filled in. Anything uncertain is flagged for a person to confirm. Nothing is guessed.
- Built for Open Payments and state transparency reporting
- No patient data, ever. Attendee names and public registry data only
- Your records stay yours: export, keep, delete on your terms
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How it works
Photograph the paper sign-in sheet, hand attendees a tablet that suggests their name as they type, or upload a CSV. Multi-page sheets and offline capture are handled.
Each attendee is matched against the NPPES registry. Clear matches are ready. Ambiguous names, deactivated NPIs, out-of-state practices and weak handwriting reads are flagged with the reason, so a rep confirms in seconds instead of re-typing.
Download the attendee import file written into your organization's own Concur template, every tab and hidden field intact, and import it into the expense report the way you already do.
What it looks like
Names and identifiers blurred. Everything shown is in the product today.
What you need
If the Attendees section of an expense has no Import button, your Concur configuration admin enables it in a few minutes by generating and uploading an attendee import template. We can send the exact steps.
The generated template from that same step. NPIsign writes into it, so your custom fields, codes and hidden rows come out exactly as Concur expects.
Not on Concur? The same workflow produces a clean attendee list for any expense system that accepts a spreadsheet. Tell us what you use.
Plans and pricing
$15 per month, card on file, cancel any time. One person, one login, up to 10 events a month on up to two devices. Create an account, add a card, and export today; when your team wants in, request a team plan from Setup.
Create an accountPer seat per month, billed annually, invoiced to your organization (ACH, check or card), net 30. No event or device limits. Roles for reps, managers, admins and compliance, audit trail with CSV export, usage reports. Free 30-day pilot for up to 10 people before anything is signed.
| Seats | Per seat / month | Per seat / year |
|---|---|---|
| 2 – 25 | $15 | $180 |
| 26 – 500 | $12 | $144 |
| 501 – 2,000 | $10 | $120 |
| 2,001+ | $8 | $96 |
Is it worth it for your team?
Drag the seats. The savings use your own numbers for how long a rep spends on attendee entry today.
Capacity value, not cash: the hours go back to selling. Defaults assume five hours a month per rep on attendee research and Concur entry (a common field estimate) and a $75 loaded hour. Change either. A pilot replaces these assumptions with your measured numbers.
Questions people ask
Does NPIsign connect to our Concur account?
No. It produces the attendee import file and nothing touches your Concur instance. No API access, no App Center app, no admin grant beyond the built-in import feature.
Where does the attendee data come from?
From the names on your sign-in sheet, matched against the public NPPES registry maintained by CMS, the same source Concur's own lookup uses. NPI, specialty, state license number and practice address come from that registry. Nothing is bought from a data broker. Registry data can be stale, which is why uncertain rows are flagged rather than guessed.
Can we use our own attendee types, like business guest, HCO or spouse?
Yes. Your Concur template's attendee-type list becomes the list in NPIsign, so every row gets one of your own codes. Matched providers default to your HCP type; you can change any row in Review, and the type goes into the export exactly as Concur expects.
What about no-shows, office staff and other non-HCPs?
Add a no-show or a guest by hand, mark them "not a healthcare provider" and pick the type. They go on the file with that type and no NPI. A name from the sheet that has no registry match can be kept the same way instead of excluded. If you want a dedicated no-show type, add it to your Concur attendee list and regenerate the template; it flows through.
Can we get the attendee history back out later, for example who attended meals with the sales force?
Yes. Setup has a one-click download of every attendee across every event you can see: event, date, account, rep, name, NPI, specialty, attendee type and status, as a CSV. Known providers are also listed per organization with how often they have been seen, and the audit trail records every change. Download it on a schedule and keep it with your own records.
Can we use our own sign-in sheet instead of yours?
Usually, yes. The photo reader transcribes any tabular sheet with a printed name and a signature, in any column order. Send us a couple of your real sheets and we tune the reading to your layout. The one thing it cannot do is read a name that only appears as a cursive signature.
Is there any patient information involved?
None. NPIsign holds healthcare-professional attendee information only, and the Terms prohibit uploading patient data.
Who keeps the records for audits?
You do. NPIsign is a working tool, not a system of record. Download every export and the original sheet images into your own records system for as long as your policies and the Open Payments rules require. The app also keeps an audit trail of changes while your account is active.
How accurate is the handwriting reading?
Good enough to save the typing, not good enough to skip the review. Every row read from a photo carries a confidence flag, and the review step exists so a person confirms the flagged ones before export.
What does it cost?
The Individual plan is $15 per month for one person: up to 10 events a month on up to two devices, no invites. Team plans are per seat per month, billed annually: $15 for 2 to 25 seats, $12 for 26 to 500, $10 for 501 to 2,000, $8 above that. No event or device limits, and a free 30-day pilot for up to 10 people. Ask for a quote with your seat count.
Why does the Individual plan have limits?
Because a seat is a person. Open Payments records and the audit trail depend on knowing who hosted each event, so one login used by a whole team would make the records wrong for your compliance team, not just for us. The limits are generous for one rep and the moment they pinch, a team plan gives everyone their own login.